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Prior to the business meeting Walt Lonnborg presenting training on
Roberts Rules of Order. Tommy Chambers brought the meeting to
order.
2009 Treasurer's Report: - presented by Joe Adams 2009 Treasurer
He said we have $ in the Checking Account, $3765.04 in the
Advertising Account and $43.14 in the Savings Account.
He said that Mississippi Development Authority Grant funds would be
transferred from our advertising account to the checking account. He
presented the online banking login and password to 2010 President -
Tommy Chambers and 2010 Treasurer - Joe Brister
Joe Adams presented a 1009 Games Chief plaque to Tommy Chambers.
President Report:
Tommy Chambers accepted a 2009 Games Chief Plaque and talked about
his misunderstanding with Linda Hall about the plaque.
He said he still wanted a breakdown of the financials of the games.
Joe Adams said he was still working on a spreadsheet to break that
down.
2009 Secretary reading of the minutes was distributed by email prior
to the meeting and accepted by acclaimation.
Tommy Chambers introduced the new officers for 2010.
President - Tommy Chambers
President-elect - Joe Adams
Games Chief - Ronnie Quin
Treasurer - Joe Brister
Secretary - Walt Lonnborg
Trustee - Jayson Tisdale
Tommy Chambers introduced & welcomed new members, Adam & Rachael
Spradling.
Layman "Lee" Gilmore - past Trustee and 2009 Parade Marshall
announced that he was the recipient of the "Bone Award" that was
presented to him unofficially by his peers in H&I for his actions at
the 2008 Games.
He moved to make it an official award and present it on a routine
basis to a member to honor them for "pulling a boner" and
immediately present it to Tommy Chambers for his service "below and
beyond the call of duty." There was discussion of "what happens at
the games stays at the games." Tommy said "The earth loved me so
much it jumped up and kissed me."
Tommy Chambers set a board meeting for Wednesday January 20th, 2010.
Ronnie Quin offered having the meeting at his house in Northwood
Hills.
Tommy Chambers asked what we wanted to do about ceilidhs this year.
There was general discussion about Mardi Gras, St Patricks Day
Parade and Mobile Scottish Society's Burn's Dinner coming up.
Tommy asked that during each meeting we have someone present an
informal speech about thier family history, the bone award or
something of interest, 5, 10 or 15 minutes. Layman Gilmore
volunteered to do a reading on Scottish stories and traditions at
the next regular meeting.
Tommy asked that the members think about what they want this
organization to do, which way they want it to go, write it down and
bring it to meetings.
Adam Spradling presented the idea of doing a "topless car wash". The
gimmick was that topless firemen were washing cars behind a screen.
He related that they raised enough money to buy a new firetruck.
Joe Adams related that we had successfully done two "Kilted Car
Washes" last year. There was discussion of the boldness of the
patrons and the wearers of kilts.
Layman Gilmore 2009 Parade Master discussed and idea to move the
front gate to a position on the entrance driverway between the games
field and the public parking area and permit only vehicles of the
handicapped, vendors, pipers, etc to pass. This would assure that
our patrons would pay to attend the athletic events and encourage
them to participate in the festival area also.
He also suggested that if we get a 20-30 clans set them up in their
own tents in the south field across from the athletic area rather
than in the pavilion.
He advised that he was going to be more involved with his Clan
Morrison and the Scottish American Military Society for the 2010
games and volunteered to train and help the person that would be
2010 Parade Master.
Layman volunteered to attend other public events, specifically Ocean
Springs springtime activities and others and set up an H&I display
tent to promote H&I, Clan Morrison and the Scottish American
Military Society.
Tommy asked Ronnie Quin if he had started laying out his ideas to
his people for coordinators. Ronnie said he would have a form with
all the jobs are for everyone to fill out what they were most
interested in and he would have that out in a couple of weeks.
Walt Lonnborg related the officer's email addresses and how to
communicate. All are preceeded with the title and end with @HighlandsAndIslands.org.
(President, GamesChief, etc.)
New Business:
Jayson Tisdale addressed sponsorship challanges and suggested we
consider offering a position of acquiring and pursuing sponsorship
moneys and offering an incentive of 10% commision. Walt Lonnborg
pointed out that the State requires licensing of solicitors for
non-profits.
Walt Lonnborg spoke of the Mississippi Center for Non-profits who
has received $300,000 to train and certify officers of non-profit
organizations They have published that many donors are considering
donating to only non-profits that have said training and
certification.
Walt Lonnborg made a motion that we become a member of Mississippi
Center for Non-profits. It was passed by acclaimation
Jayson made his suggestion a motion and asked for it to be tabled
until the next board meeting. The motion was to appoint a person to
a position of acquiring and pursuing sponsorship moneys and offering
an incentive of 10% commision. [Sponsorship Director]
Further discussion: Joe Adams said he would like to talk to Marie
Ballentyne, Karen Green and Linda Hall about sponsorship and grants.
Tommy Chambers appointed a committee consisting of Jayson Tisdale
and Walt Lonnborg to look into it and report to the board.
Walt Lonnborg made a motion to hire a CPA to perform an audit for
the purposes of MDA as suggested by Marie Ballantyne and setup the
Quickbooks software chart of accounts so that questions about our
financials are quickly and easily answered. Joe Adams suggested
Strogney and Strogney. Joe Brister asked the motion be amended to
include the purchase of a license to Quickbooks for the new
Treasurer. The motion was so amended, seconded and passed by
acclaimation.
Tommy asked Joe B to setup a meeting with Strogney and Strogney and
get a price.
Walt Lonnborg made a motion that the association accept Jen Comphers
resignation as Trustee. It was discussed that both Jen and Bill have
misssed many meetings beyond the three and Jen has verbally resigned
twice. They have not responded to emails and phone calls. A similar
motion was tabled in the November meeting. Tommy Chambers tabled the
motion until the board meeting so he could contact Jen Compher and
Bill Compher and ask their intentions.
Walt Lonnborg said he had contacted Volunteer Match a community
support organization.
Fiddling Bill had asked for interest in a Guitar workshop.
Ronnie asked for dates for nonprofits training. Walt said he would
get the info out as it becomes available.
Jayson Tisdale asked for ideas from the membership how much they
would like to do in terms of athletics for the next event so that he
could prepare a budget to present to the board. Ronnie Quin asked
Jayson to be Athletic Director for 2010. Walt Lonnborg recommended
continuing the women's competition and the men's A,B and Masters and
commented that the pros and north/south competitions were too
expensive. Layman said he would like to keep the N/S competition.
Last year was a starting point and we should give it another year to
show its true potential. Joe Adams commented that the athletics is
what it is all about and he had never seen so much activity in the
Athletic area. Ronnie Quin said it's a question of money and it cost
us thousands of dollars and that's why we need better financial
reporting to be able to tell where the money comes from and goes.
Layman Gilmore asked if we really needed the jousters. Joe Adams
said the Jousters have proven to be an asset.
Walt Lonnborg moved that the meeting be adjourned. It was seconded
and passed.
Tom McCabe Mary Newmyer had taken grant writing classes. |